The Aptify Blog
The Aptify Blog is an honest and informative collection of articles to help association executives solve their most pressing issues.
We’ll give it to you straight—membership software questions can rarely be answered with a simple “Yes” or “No.”
Your organization will change in the future. What does this mean for the software you’re choosing today? If anything is constant, it's change. The past ten years has seen the rise of Uber, smartphones, hoverboards, and voice-controlled tech. The rapid pace of technological evolution means that to thrive in a disruptive environment, we need to be able to assess change and respond appropriately and quickly. Your membership software should be no exception. As you evaluate which software to buy—or even if you should be buying new software at all—you need to look at ALL the costs, and that includes the cost of change.
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We’ve all heard the phrase “There’s no I in team.” Sometimes we think it’s easier to tackle projects alone, but often times, that can lead to feeling overwhelmed, a lack of transparency, and only a single perspective to make important decisions. But when it's a project as large-scale as a membership software implementation, it impacts all levels of your organization and requires a group of people to oversee it.
Rent or buy? If you're thinking about buying new membership software, this is one of the big questions you'll have to answer—and, like any of the factors that go into the decision process, the choice between a perpetual license vs. SaaS will impact your bottom line.
Replacing your existing membership software is going to be one of the largest investments you're ever likely to make in your career. You may have started a new role with your association or you might have been there for a long time and can see that there are opportunities you're not addressing with your current technology. You may be working with legacy software that just doesn’t work for you any longer and it's time to do business a little differently. Whatever the reason, the result is the same: a new system costs money. While you may know why it’s time for a change—and why a capital investment needs to be made—your board doesn’t. So how do you build a business case to get board support for a new membership system?
There’s no disputing a new association management system (AMS) is a major investment. While there are several factors that determine the ultimate price of what the system will cost—from the number of licenses to implementation to staff training—there are even more strategies to keep your AMS software price from escalating beyond the budget.